Choosing equipment for a small team

Standardise the basics

Giving everyone the same laptop, screen and accessories makes support, spares and replacements simpler. Group people by role if needs differ: a designer and a sales coordinator rarely need the same computer.

Count everything, including shared devices

List quantities per person (screens, headsets, webcams) and shared items (printers, routers, meeting-room displays, backup power). A clear list avoids buying too much of one thing and forgetting another.

Plan for power, network and space

Check the number of power points, how the office connects to the internet and how much backup power is needed during outages. Measure desks and rooms before choosing screen sizes and furniture.

Questions to ask a supplier

Ask about stock for the full quantity, delivery to your address, product-specific warranty, and whether setup or installation is included or quoted separately. Get answers in writing before you commit.

• Is the full quantity available, or partly on backorder?
• What are the delivery costs and expected dates for your area?
• Which warranty applies to each product?
• Is installation quoted, and what does it include?

Budget examples

Illustrative only: a basic workstation (laptop, screen, keyboard and mouse) multiplied by team size is the core cost; shared devices and backup power come on top. For a firm price on your team’s requirements, send us an enquiry.